Professional Invoicing Made Simple
Say goodbye to manual invoicing headaches. Our digital system automatically generates professional invoices, tracks payments, and sends reminders—all while maintaining your brand identity.
95%
Faster invoice creation
40%
Reduction in late payments
Powerful Features
Everything you need to create, send, and track professional invoices for your property management business.
Customizable Templates
Choose from professional templates or create custom designs that match your brand. Add your logo, colors, and business information.
Automated Recurring Billing
Set up monthly rent invoices once and let the system handle the rest. Automatic generation and delivery on your schedule.
Payment Status Tracking
Monitor payment status in real-time. See which invoices are paid, pending, or overdue at a glance with visual indicators.
Smart Invoice Generation
Generate invoices automatically based on lease agreements, utility usage, and additional charges. Save hours of manual work every month.
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Auto-populate from lease data
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Include utility charges automatically
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Handle late fees and adjustments
Payment Reminders & Tracking
Never chase payments manually again. Automated reminders and comprehensive tracking keep you on top of all receivables.
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Automatic payment reminders
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Real-time payment status updates
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Overdue invoice alerts
Multi-format Export & Delivery
Send invoices via email, download as PDF, or integrate with your existing accounting software. Maximum flexibility for your workflow.
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Email delivery with read receipts
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PDF download and printing
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Accounting software integration
Why Property Managers Choose Our Invoicing System
Join thousands of property managers who have streamlined their billing process and improved cash flow.
Lightning Fast
Create and send invoices in under 30 seconds
Secure & Compliant
Bank-level security and audit trail for all transactions
Fully Automated
Set it once and let automation handle the rest
Improved Cash Flow
Get paid faster with professional invoicing
A deeper look at Digital invoicing for property management
Most Kenyan landlords still write rent receipts by hand or in Excel — which fails KRA's eTIMS requirements, gets lost, and creates disputes. Pangoni's digital invoicing system generates eTIMS-compliant rent invoices automatically the moment a tenancy is active, sends them to tenants via SMS and email, and stamps every payment with a corresponding receipt.
How it works
From setup through everyday use, the workflow Pangoni's built around.
Auto-create invoices from leases
When a lease is signed, Pangoni generates the monthly invoice schedule based on the rent amount and due date.
Deliver via SMS, email, or tenant portal
Tenants get the invoice in the channel they prefer. PDF attached to email; SMS with summary and payment link.
Automatic eTIMS stamping
Every invoice carries the eTIMS Control Unit Invoice Number, QR code, and signature. Compliant with KRA requirements out of the box.
Reconcile payments to invoices
M-Pesa, bank, card, or cash payment lands → reconciles to the right invoice → receipt issued.
Generate receipts
Every paid invoice generates a separate eTIMS-stamped receipt. Tenants have both invoice and receipt on file.
Real scenarios from Kenyan landlords
- A 40-unit landlord moving from hand-written receipts: every receipt is now eTIMS-compliant automatically; KRA audit risk drops to zero.
- A property manager with a tenant who claims they paid: invoice + receipt with reconciled M-Pesa transaction settles the dispute in one screenshot.
- A diaspora landlord whose accountant needs all invoices for tax: download a year of invoices as a single ZIP.
Frequently asked
Yes — Control Unit Invoice Number, QR code, and signature on every invoice and receipt. Stamped automatically; no separate setup required.
Yes — branding (logo, colours), payment terms, footer text, and tenant-specific notes. Templates editable from settings.
Yes. The invoice schedule runs from the lease (monthly, quarterly, custom). Each cycle auto-generates and sends.
Supported. Add a one-off charge — security deposit, service charge adjustment, late fee — and Pangoni generates an eTIMS-compliant invoice for it.
Yes. Credit notes are supported and eTIMS-compliant. Useful for refunding overpayment or correcting a billing error.