Pangoni + QuickBooks
Keep your books in QuickBooks, run your rentals in Pangoni — with a native two-way sync that removes the spreadsheet shuffle between them.
What you'll be able to do
- Automatically post rent receipts to your QuickBooks Chart of Accounts as sales receipts or invoices.
- Push expense invoices — repairs, utilities, management fees — into QuickBooks bills with the right class and category.
- Auto-create QuickBooks customers from Pangoni tenants, and keep contact details in sync.
- Reconcile M-Pesa deposits against the right tenant and invoice without manual matching.
- Map properties to QuickBooks classes or locations for owner-level reporting.
Building something sooner? The Pangoni API is open today — your developer can wire QuickBooks to Pangoni directly. See the API overview for endpoints and authentication.
Why this matters for Kenyan landlords
QuickBooks is the global default for small-business accounting, and a meaningful number of Kenyan landlords and property managers already use it for their non-rental businesses. Running rent in a spreadsheet and feeding it into QuickBooks manually means double entry, lost receipts, and a permanent gap between what your dashboard says and what your accountant sees. A native sync removes that gap — rent receipts post automatically, expenses categorise correctly, and your monthly close stops being a scramble.
How the QuickBooks integration works
Once shipped, setup looks like this. Your data flows in the background; you keep working in both tools.
Connect your QuickBooks Online account
OAuth-based authorisation in Pangoni settings. No data leaves your account, and the connection can be revoked at any time.
Map properties to QuickBooks classes
Each property maps to a QuickBooks class or location for owner-level reporting. Done once at setup.
Map rent and expense categories
Pangoni proposes a default Chart of Accounts mapping — sales receipts for rent, bills for expenses — which you can override per category.
Enable the sync
Choose real-time, daily, or weekly sync cadence. Real-time is the default for most landlords.
Reconcile in QuickBooks
M-Pesa deposits land in your linked bank account; Pangoni pushes the matched sales receipts so reconciliation is one click in QuickBooks.
Real use cases from Kenyan landlords
- A Nairobi landlord with 12 units who uses QuickBooks for his consultancy: rent posts to a separate class so personal and rental finances stay clean.
- A property management company with 80 units across three blocks: each block maps to its own QuickBooks class, owner statements generate from QuickBooks reports.
- A diaspora landlord with a property in Mombasa whose UK accountant works in QuickBooks: no more emailed CSVs — the data is already there.
Frequently asked
The QuickBooks integration is on the Pangoni roadmap and being built. Sign up for a Pangoni account today and we will email every account the moment it ships. In the meantime, you can use the Pangoni API to wire QuickBooks directly if your team has developer capacity.
The QuickBooks integration will be included on Pangoni Elite (KSh 3,500/month for landlords) and all Agent and Agency plans at no additional charge. You only need an active QuickBooks subscription on your side.
Yes. The QuickBooks integration is built around the same multi-property and multi-owner model as the rest of Pangoni — each property maps to the right account on the QuickBooks side, and reporting can be filtered per property or per owner.
Yes. The Pangoni API is fully open and your developer can wire QuickBooks to Pangoni today. See the API documentation at api.pangoni.com — webhooks for real-time events, REST endpoints for data, OAuth for authentication.
Be first to know when it's live
Sign up for Pangoni today — we'll email every account when the QuickBooks integration ships. In the meantime you'll get the rest of Pangoni: M-Pesa rent collection, tenant management, and financial reporting.
Sign up free